Caerphilly Landlord Energy Conference

  • Service Area: Housing
  • Work Area: Caerphilly Cares
  • Contact Details: 01443 811490 / caerphillycares@caerphilly.gov.uk
  • Privacy Notice Name: Caerphilly Landlord Energy Conference
  • Description of Privacy Notice: This privacy notice will describe how we will use your information when you sign up to attend the Caerphilly Landlord Energy Conference.

How we will use your information

Source and type of information being processed

Categories of personal data obtained - Caerphilly County Borough Council has obtained the following categories of your personal data:

  • Name
  • Email address
  • Phone number
  • Accessibility needs

Purpose and legal basis for using your information

Purpose of processing - To organise the energy conference and later receive feedback on the conference and gage its success.         

Legal basis for processing - We are relying on the provisions of Data Protection to process your information as detailed below:

In order for the processing of personal data to be lawful under the General Data Protection Regulations 2016, a valid condition from Article 6 of the Regulations must be identified, which is outlined below:

Article 6.1.(f) processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.

Data Protection legislation provides extra protection for certain classes of information called 'special category personal data'. If any information falls within the definition of special category personal data then an additional condition from Article 9 of the Regulations must be identified, as outlined below:

Article 9.2.(g) processing is necessary for reasons of substantial public interest, on the basis of domestic law which shall be proportionate to the aim pursued and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject;

Who will have access to your information

Identity of Data Controller and Data Protection Officer - The Data Controller for your information is Caerphilly County Borough Council. The Data Protection Officer is:

Details of main users of your information - The Caerphilly Cares team.

Details of any sharing of your information within Caerphilly County Borough Council - Private sector housing.

Requests for information - All recorded information held by Caerphilly County Borough Council may be subject to requests under the Freedom of Information Act 2000, Environmental Information Regulations 2004 and Data Protection legislation.

If the information you provide is subject to such a request, where possible Caerphilly County Borough Council will consult with you on its release. If you object to the release of your information we will withhold your information if the relevant legislation allows.

How long will we retain your information

Details of retention period - How long Caerphilly County Borough Council retains information is determined through statutory requirements or best practice.

We will hold this information for seven years.

Your Rights (Inc Complaints Procedure)

Your rights under the Data Protection legislation

Data Protection gives data subjects (those who the information is about) a number of rights:

  • The right of subject access – Application forms for this process are available on our website: SAR Form
  • The right to be informed
  • The right of rectification
  • The right to erasure
  • The right to restrict processing
  • The right to object
  • The right to data portability
  • Rights in relation to automated decision making and profiling. 

Further information on your rights is available from: www.ico.org.uk. 

To enact your rights please contact the service area detailed on the top of this form.

Complaints Procedure

If you are unhappy with the way that Caerphilly County Borough Council has handled your request / information, you have the right of complaint. Please contact the Service Area detailed at the top of this document outlining your issues.

If you remain unhappy you also have a right of complaint to the Information Commissioner's Office.